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Staff & students

Photography and filming consent

These are consent forms that can be used for staff when taking photos or video or people.

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Read the Protocol for permission for photography and video on our Staff Intranet before using these forms.

These forms are only for types of use that cannot be covered by legitimate interests.

Read the protocol on our Staff Intranet if you do not know what these are.

How to use these forms

  1. Select the correct form below
  2. Fill out the last two fields with:
    1. Details of the event or image – this will be used to match the consent to the image if we need to find it in the future
    2. The @gold.ac.uk email address for your department or unit. This email address will be given to the individual for them to use if they want to change their consent or ask questions. You must not give your own email address
  3. Pass the device to the individual
  4. Ask the individual to read the statement and fill out their details
  5. Press send
  6. A copy of the consent will be sent to the email address in step 2b. A copy will also be sent to the photo release inbox held by central Communications

Consent forms

  1. Photo and film where the individual can give their own consent

  2. Photo and film where a responsible person is giving consent for the individual

Form 2 should only be used when you are fully confident you understand the issues around the individual and their consent.